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Senior Reservations & Contracting Assistant

Requisition ID:  3337
Department:  Reservations
Work Type:  Hybrid
Application Close Date:  15th of February

At Intrepid Travel we exist to inspire, create, share and lead the best travel experiences ever – for both people and the planet. More than 34 years later, we’re proud to be a certified B Corp with hundreds of trips in over 100 countries. 

At Intrepid Travel we exist to inspire, create, share and lead the best travel experiences ever – for both people and the planet. More than 34 years later, we’re proud to be a certified B Corp with hundreds of trips in over 100 countries. 

We are Intrepid

We are Intrepid
The world needs more Intrepid people: 

The Senior Contracting & Reservations Assistant provides essential administrative support to the Contracting & Reservations team, primarily focusing on implementing and maintaining Elements and Kaptio systems. 

 his role involves data entry, record management, and general administrative tasks related to contracting processes. The senior assistant also performs supplier validation by collecting the legal and financial information required by the Finance department to register new business partners in our systems and is responsible for checking supplier invoices. Information must be entered accurately into the systems to ensure supplier details are accessible to anyone within the company.  

The role includes maintaining supplier and service records, supporting the team in sourcing new suppliers, providing general administrative support such as filing, data entry, and report generation, assisting in contract preparation and management, maintaining accurate records of supplier information, contracts, and rates, and supporting data analysis and reporting as needed.  

The assistant also supports the Contracting Manager in preparing monthly reports and during the annual pricing process.  

This is a full-time, permanent role operating on a hybrid basis from our office in Quito, Ecuador. 

Some of the experience you’ll bring to this role will include: 

  • Experience in purchasing, cost management, and logistics. 

  • Basic knowledge of accounting and taxation. 

  • Experience entering information into databases using Excel and performing administrative tasks. 

  • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) at an intermediate level. 

  • Ability to communicate in both Spanish and English (basic proficiency). 
The world needs more Intrepid people: 

The Senior Contracting & Reservations Assistant provides essential administrative support to the Contracting & Reservations team, primarily focusing on implementing and maintaining Elements and Kaptio systems. 

 his role involves data entry, record management, and general administrative tasks related to contracting processes. The senior assistant also performs supplier validation by collecting the legal and financial information required by the Finance department to register new business partners in our systems and is responsible for checking supplier invoices. Information must be entered accurately into the systems to ensure supplier details are accessible to anyone within the company.  

The role includes maintaining supplier and service records, supporting the team in sourcing new suppliers, providing general administrative support such as filing, data entry, and report generation, assisting in contract preparation and management, maintaining accurate records of supplier information, contracts, and rates, and supporting data analysis and reporting as needed.  

The assistant also supports the Contracting Manager in preparing monthly reports and during the annual pricing process.  

This is a full-time, permanent role operating on a hybrid basis from our office in Quito, Ecuador. 

Some of the experience you’ll bring to this role will include: 

  • Experience in purchasing, cost management, and logistics. 

  • Basic knowledge of accounting and taxation. 

  • Experience entering information into databases using Excel and performing administrative tasks. 

  • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) at an intermediate level. 

  • Ability to communicate in both Spanish and English (basic proficiency). 

Our people reflect the diversity of our customers and the communities we visit: 

Intrepid is made up of 71 nationalities in over 30 countries, and we recognise that diversity makes us a stronger business. We support a culture where people can be themselves and encourage applications from people of all backgrounds. Including First Nations People, LGBTQI+ people, those living with a disability, or from disadvantaged backgrounds, and all people from different ethnicities, races, and religions.  

Rewarding and developing our people is important to us, some of our work perks include: 

  • Flexible work arrangements, work-from-home and the ability to 'work from anywhere' 4 weeks a year 
  • A free Intrepid trip every year, plus generous discounts for families, and close friends 
  • 5 extra days of leave a year for use on Intrepid trips 
  • A minimum of 10 weeks paid parental leave for all parents, and other additional leave provisions.  
  • Access to e-learning platforms, professional development and mentor programs 
  • 20 hours of volunteer leave every year to use on causes most important to you 
  • Employee Assistance Program, a 24/7 service that offers counselling for you and your family 


We are Real. Together. Ambitious. Impactful. These are our values and to us they're more than just words, they are the pillars of our success and every day it's our people and the work they do that bring them to life.

Our people reflect the diversity of our customers and the communities we visit: 

Intrepid is made up of 71 nationalities in over 30 countries, and we recognise that diversity makes us a stronger business. We support a culture where people can be themselves and encourage applications from people of all backgrounds. Including First Nations People, LGBTQI+ people, those living with a disability, or from disadvantaged backgrounds, and all people from different ethnicities, races, and religions.  

Rewarding and developing our people is important to us, some of our work perks include: 

  • Flexible work arrangements, work-from-home and the ability to 'work from anywhere' 4 weeks a year 
  • A free Intrepid trip every year, plus generous discounts for families, and close friends 
  • 5 extra days of leave a year for use on Intrepid trips 
  • A minimum of 10 weeks paid parental leave for all parents, and other additional leave provisions.  
  • Access to e-learning platforms, professional development and mentor programs 
  • 20 hours of volunteer leave every year to use on causes most important to you 
  • Employee Assistance Program, a 24/7 service that offers counselling for you and your family 


We are Real. Together. Ambitious. Impactful. These are our values and to us they're more than just words, they are the pillars of our success and every day it's our people and the work they do that bring them to life.

We aim to ensure diversity, equity, and inclusion stay part of our recruitment process. If you require any reasonable adjustment to participate in the recruitment process, please contact us at careersupport@intrepidtravel.com with your name, location, and the adjustments you require, we will then be in touch to support your application.

We aim to ensure diversity, equity, and inclusion stay part of our recruitment process. If you require any reasonable adjustment to participate in the recruitment process, please contact us at careersupport@intrepidtravel.com with your name, location, and the adjustments you require, we will then be in touch to support your application.
Application Close Date:  15th of February

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